Your Company Buys Things Every Day.
Does It Remember?
Oparc is a modular control platform for what your organisation owns, spends and must prove — physical asset verification, fixed assets and depreciation, capital work-in-progress, TDS and 26AS reconciliation, GST credit, import costing and procurement governance. Take one capability or several. Delivered as a bespoke professional engagement by Kiren & Co, Chartered Accountants.
Every purchase, every approval, every delivery — tracked, governed, and searchable. Your team handles procurement with clear authority. You see everything without being involved in everything. Works for organisations in any jurisdiction.
One Platform. Start Where the Pain Is.
Each capability below can be configured on its own for your organisation, or run together with the others — same records, same audit trail, same login. There is no second system to migrate to later.
Physical Asset Verification
Prove your assets exist. Scoped campaigns, offline scanning, evidence that cannot be edited, and a report pack for the audit file.
Learn more → Asset ControlFixed Asset Register & Depreciation
A register that holds its own history — SLM and WDV, financial years that lock, and a year-end position fixed as a snapshot.
Learn more → Tax & ReconciliationTDS on Purchases
Record the section and rate on every purchase line, and see the year-to-date position for a vendor against the thresholds you configure.
Learn more → Tax & ReconciliationTDS / 26AS Reconciliation
Match Form 26AS to your books counterparty by counterparty, with a reviewer workbench, chase list and working papers.
Learn more → Tax & ReconciliationGST / ITC Control
Decide blocked credit when you buy, and compute the reversal position when an asset is written off or scrapped.
Learn more → Capital SpendCWIP & Schedule III
Capital work-in-progress by project, with the ageing schedule, completion schedule and commitments produced as exports.
Learn more → Capital SpendImport Accounting & Landed Cost
Customs duty attributed per line across what you accepted, lost, rejected, damaged or never received.
Learn more → ProcurementProcurement Governance
An approval matrix that decides who must approve each line — and shows you why it chose them.
Learn more →Sounds Familiar?
You approve every purchase yourself. Your desk is the bottleneck. Quotes wait, contracts slip, staff stop asking and buy on their own.
You delegated to a trusted person. But you have no way to verify what they're buying, at what price, or from which vendor.
Someone asks "what did we spend on IT last year?" and nobody knows until the accountant compiles it three days later.
The auditor asked to see 5 assets. Two couldn't be found. One had no purchase record. You're not sure what you actually own.
Procurement fraud is now the number one economic crime in India (PwC Global Economic Crime Survey 2024). The common thread? No system to track who approved what.
Built for organisations that answer to an auditor — common examples:
Not the whole list — the common thread is not industry or size, it is owning assets and answering for how money is spent. The same controls fit corporate, trading, hospitality, logistics, utilities and co-operative organisations just as well.
Recently shipped
The platform ships in weeks, not annual versions. Every capability below is optional — turn on what your organisation needs.
| Capability | What it does | Read more |
|---|---|---|
| Quantity-split PO | Multiple POs can claim parts of the same requisition line, with live remaining-quantity tracking and a 409 envelope that blocks over-claiming at server commit. | Purchase order approval |
| Per-line GST ITC | Input Tax Credit eligibility decided per PO/GRN line — not per invoice — with eleven statutory block reasons and a CSV report wired to GSTR-3B reconciliation. | Per-line GST ITC |
| Import accounting — Bill of Entry | Bill of Entry as source of truth for customs duty; five-bucket goods receipts (accepted / normal loss / rejected / damaged / short-landed) with recovery-path routing for Tally. | Import accounting |
| Landed cost management | Capitalise freight, CHA, insurance and customs duty to the underlying asset with a per-component cost ledger and Service Acceptance approval routed to the goods receiver. | Landed cost |
| Pickup log | Dual-layer collection tracking — gate-first with goods-receipt fallback — answering “who took the rejected items?” with append-only audit. | Goods receipt — pickup tracking |
| Tally setup wizard + multi-currency | Discovery-driven setup (scan → pick existing / create new / skip), foreign-currency vendor ledgers with inline forex grammar, and journal-flipped reversals. | Tally integration |
| Fixed asset subledger | A dedicated monthly depreciation subledger with revaluation and impairment events on their own approval trail, and a roll-forward movement schedule that reconciles to the general ledger. Enabled per organisation during onboarding. | Fixed asset register |
| Year-end close for fixed assets | An atomic year-end close with a readiness gate and in-order close/reopen, where one year's closing balance becomes the next year's opening balance — so the fixed asset schedule reconciles year to year. | Fixed asset register |
| Maker-checker on master data | New category, location, course and specialisation values are reviewed before they go live, with a validation check that refuses documents raised against unknown values. Default-on for newly created organisations. | Compliance |
| Capital work-in-progress | Capital project cost collected against the project and capitalised into fixed assets in one approved step, with the Schedule III CWIP ageing, completion-schedule and capital-commitment notes built from the same figures. Enabled per organisation during onboarding. | Capital work-in-progress |
Each is progressive — your existing flows keep working unchanged until you opt in.
Delegate With Guardrails
Set the rules once. Your team follows the process. The system enforces accountability. You see everything. Powered by ProcureTrail.
Procurement Governance
Multi-level approval workflows matched to your authority structure. Every purchase requisition is routed by department, category, amount, and location — with self-approval prevention and a complete audit trail.
Asset Register & Lifecycle
A living asset register that updates automatically as assets are procured, moved, written off, or disposed. Every asset has a unique system-generated ID, a custodian, a location, and a depreciation schedule. Year-end snapshots freeze the register for financial statements.
Goods Receipt & Invoice Matching
Goods receipt verification with three-way invoice matching — quantity, price, and GST. Discrepancies are flagged before posting. Accept within tolerance, or escalate. Gate entry inspection is available as an optional module when physical receipt verification is needed.
Physical Verification & Tagging
QR-tagged identification, phone-based scanning, and periodic verification campaigns. Create a campaign, assign target assets, scan to verify. Assets that can't be found are flagged. Verification campaigns and batch scanning are optional — available when you need them.
Vendor & Contract Management
Vendor lifecycles from onboarding through compliance tracking. GSTIN, PAN, MSME classification, TDS applicability, document expiry alerts — all in one place. AMC and warranty expiry tracked per asset, with alerts before contracts lapse.
Accounting Integration
Tally integration — available as an optional module. When enabled, every posting generates the correct voucher and asset master entry. Reconciliation verifies your operational data matches your books. GST, TDS, and HSN/SAC codes are handled automatically. Works without Tally too — the procurement and asset workflows are fully independent.
Landed Cost & Capitalisation
Capitalise freight, customs duty, CHA and insurance into the underlying asset's cost instead of burying them in expenses. Each cost component is tracked on a per-asset ledger with its own approval, so the asset's book value reflects what it actually cost to bring into use.
Import & Customs Accounting
Goods receipts that account for what actually arrived — accepted, short-landed, damaged, rejected, or lost in transit — with customs duty sourced from the Bill of Entry. An optional module for businesses that import; the domestic workflow is unaffected when it's off.
Per-Line GST Input Credit
Decide input tax credit eligibility line by line against the statutory categories — block one ineligible line without holding up the whole invoice. The posture is frozen at PO approval and surfaces in a GSTR-3B reconciliation report your auditor can check.
Built for the Compliance Your Auditor Will Check
Our solution helps you design the controls and audit trails that statutory auditors, internal auditors, and regulatory authorities expect to see — whether you follow IGAAP or Ind AS.
Companies Act 2013
Section 128, 129, 143
Books of account with true and fair view. Fixed asset schedules. Internal financial controls that the auditor can verify. Every transaction is an audit trail. What auditors check on fixed assets →
CARO 2020
Clause 3(i)
Proper records of fixed assets with quantitative details and situation. Physical verification of fixed assets at reasonable intervals. Title deed tracking. Discrepancy investigation and resolution.
Fixed Asset Accounting
AS 10 / Ind AS 16
Recognition at cost. SLM and WDV depreciation per Schedule II. Derecognition on disposal — write-off, scrap, or sale, each with its own treatment. Year-end snapshots for disclosure — works under both IGAAP and Ind AS.
GST Compliance
CGST Act
Automatic CGST/SGST/IGST split based on vendor GSTIN and location. Three-way invoice matching across PO, GRN, and invoice. Tax debit notes per Section 34. HSN/SAC validation. ITC eligibility tracking.
TDS Compliance
Section 194C, 194J
TDS section master with applicable rates, linked to vendors. TDS visible at PO approval. Deduction tracking across the procurement cycle.
Internal Controls
ICFR / SA 315
Multi-level approval routing. Segregation of duties. Role-based access. SLA monitoring. Tally reconciliation. Immutable audit trail across every module. Find where approvals get stuck →
How We Work Together
A professional engagement, delivered end-to-end — we map your operations, configure the system around them, and support it on an ongoing basis.
Understand Your Operations
Your procurement process, approval authorities, asset categories, depreciation policies, and compliance requirements — mapped before anything is configured. We begin with a structured operations study, so the system is built around how your organisation actually works.
Configure the System
ProcureTrail is configured to mirror your organisation — approval matrix, asset classifications, depreciation classes, vendor list, Tally ledger mapping. Existing registers are migrated from Excel with validation — all as part of the engagement.
Ongoing Support
As your needs change, the system adapts. New departments, revised approval limits, additional asset categories. Periodic reviews help keep your controls effective and aligned with audit expectations — an ongoing part of the engagement. See how we work with your organisation.
What a Typical Engagement Looks Like
Illustrative — describes our typical approach and the control state an engagement is designed to reach, not a specific client's results.
A common starting point is a growing organisation with a few hundred fixed assets across two or three locations, running procurement on email and spreadsheets. Purchases are approved informally, the asset register has drifted from reality in Excel, and GST input credit, TDS, and the year-end depreciation working are stitched together by hand each time the auditor asks. None of it is wrong on purpose — there is simply no system holding it together.
We map how the organisation actually buys, receives, and accounts for what it owns, then design the controls around it — the approval matrix with self-approval ruled out, asset classifications and depreciation under Schedule II, vendor and TDS treatment, and, where relevant, the Tally ledger mapping. ProcureTrail is configured to mirror the agreed design and the existing register is migrated from Excel with validation, starting small and turning on further modules only as each is needed.
By the end, every purchase carries an approval trail, the fixed-asset register updates itself and reconciles to the books, physical-verification campaigns support CARO Clause 3(i), and three-way matching catches quantity, price, and GST gaps before payment. The engagement does not end at go-live — periodic reviews keep the controls effective and aligned with what auditors look for. See a typical engagement, step by step.
Current engagement scopes include a fixed asset register review covering the register, componentisation, depreciation and physical verification; an audit readiness review of the procure-to-pay and fixed-asset control environment, including internal financial controls; and a financial reporting review of Schedule III and Ind AS disclosure. ProcureTrail is the working tool where the scope calls for one.
Start Simple, Grow As You Need
Every advanced module is a toggle — off by default. You start with the basics and turn on capabilities as your processes mature.
Day 1
Purchase requisitions with approval routing. Purchase orders. Single-receipt goods receipt. Asset register with depreciation. QR tagging. CSV export. That's it — no gate entry, no Tally, no mismatch workflows, no TDS tracking.
When You're Ready
Turn on gate entry for physical receipt verification. Enable Tally integration when your ledger mapping is ready. Activate mismatch resolution when you want three-way invoice matching. Enable HSN/SAC validation. Each is a single toggle in system configuration.
Full Governance
Piecemeal delivery for multi-receipt POs. Per-line approval topology. Bypass PO for fast-track items. Vendor debit notes. Physical asset verification campaigns. Self-declaration. Expense register. Every feature exists when you need it — none is forced before you do.
One Platform, Every Industry
Configurable field labels adapt the system to your organisational vocabulary — no customisation, no separate deployments. The rows below are illustrative; the same labels configure to any sector.
| Your Industry | Department | Location L1 | Location L2 | Location L3 | Course Name | Specialisation |
|---|---|---|---|---|---|---|
| Education | Department | Campus | Building | Room | Course Name | Specialisation |
| Hospital | Ward | Hospital | Wing | Room | Ward Type | Specialty |
| Manufacturing | Division | Plant | Line | Station | Product Line | Process Area |
| Government | Unit | Region | Branch | Floor | Scheme | Programme |
Seven field labels configurable per organisation. One configuration change — the entire interface, reports, and exports reflect your terminology.
How Our Approach Works
Audit Trail by Design
Every transaction is logged with a timestamp, user, and approval level. Routing rules are snapshotted at the time of submission — subsequent configuration changes do not alter existing workflows. This supports the audit trail requirements under Section 143 of the Companies Act, 2013.
Configurable to Your Policies
Approval limits, GST treatment, depreciation methods, asset categories, and vendor compliance requirements are configured to match your organisation's policies. The approval matrix routes by department, category, amount, location, and other dimensions.
Cloud Platform — No IT Overhead
Your staff accesses the system through a web browser — no installations or server management required. Configuration can be handled by us or by your team. Physical verification is supported through phone-based QR scanning.
Data Portability
Complete data export is available at any time — asset register, procurement history, depreciation schedules, and verification records. Your data is not locked in to the platform.
Explore Further
Practical guides on procurement governance, asset management, and the real consequences of not having structured controls.
Audit qualifications, ITC reversals, duplicate payments, lost assets — nine documented consequences with prevention guides.
Guides36 practical articles on procurement workflows, asset verification, Tally reconciliation, GST compliance, and more.
What Should Automation Actually Automate?Form-filling saves time. Governance automation prevents losses. The distinction most tools don't make.
The Feature PlaybookEvery capability as a browsable card, grouped by area — procurement, assets, and tax.
About Us
Kiren & Co, Chartered Accountants (FRN 031392S). We deliver procurement and asset governance as a bespoke professional engagement, using ProcureTrail as the working tool — configured, implemented, and supported under the engagement.
Led by CA Kiren Kumar K, FCA — a member of the Institute of Chartered Accountants of India (ICAI) since 2009 (MRN 223478). With over 15 years of experience across statutory audit, internal financial controls, and Ind AS / IFRS financial reporting, the practice brings first-hand understanding of what auditors look for and what organisations need to stay compliant.
Get in Touch
Every organisation has different requirements. Share a brief overview of your setup and we will assess how our services may apply to your situation.